1. Introduction

Welcome to SmartTech IT Solution. We are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, store, and protect the data you provide while using our Attendance Management System.

By using our software or services, you agree to the terms described in this policy.

2. Information We Collect

We collect the following types of information:

• Employee name, ID, contact number, and email address
• Biometric data (fingerprint / face recognition) for attendance purposes
• Attendance records — punch in/out times, leaves, and overtime
• Department, designation, and company details
• Device and system information (IP address, machine serial number)

3. How We Use Your Information

The information collected is used only for the following purposes:

• To manage and process employee attendance records
• To generate attendance, payroll, and leave reports
• To sync data between biometric devices and the system
• To provide technical support and system maintenance
• To improve the performance and features of our software

4. Data Storage & Security

All data is stored securely on your local server or authorized cloud storage. We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse.

• Data is encrypted during transmission
• Access is restricted to authorized personnel only
• Regular data backups are recommended
• We do not sell or share your data with third parties

5. Data Sharing

SmartTech IT Solution does not sell, rent, or share your personal data with any third party for marketing or commercial purposes.

Data may only be shared in the following cases:

• When required by law or government authority
• With your explicit written consent
• For technical support directly related to your system

6. Your Rights

As a user of our system, you have the right to:

• Access the personal data stored in the system
• Request correction of inaccurate information
• Request deletion of data when no longer required
• Withdraw consent for data processing at any time

7. Cookies & Session Data

Our web-based system may use session cookies to maintain your login state and improve user experience. These cookies do not store any personal or sensitive information and are deleted when you close your browser.

8. Changes to This Policy

SmartTech IT Solution reserves the right to update this Privacy Policy at any time. Any changes will be notified through the system or our official website. Continued use of our services after changes means you accept the updated policy.

9. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us: